Privacy Policy

This privacy policy applies when you visit or use our websites, apps and other services, including events, that refer or link to this privacy policy (each, a “Service”). This privacy policy may be supplemented by additional privacy statements, terms or notices provided to you. The Studiospace Technology Ltd company (trading as Studiospace) that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to, or collected by or for, the Service.

We collect information about you in two ways: directly from your input, and through automated technologies.

2.1 Data You Provide to Us

The types of personal information that we collect directly from you depends on how you interact with us and the Service and may include:

• Contact details, such as your name, job title and work email address, postal address and phone number;
• Account login credentials, such as usernames and passwords, password hints and similar security information;
• Other account registration and profile information, such as educational and professional background and photo;
• Comments, feedback and other information you provide to us, including search query data and questions or information you send to customer support; and/or‍
• Interests and communication preferences, including preferred language.

2.2 Data From Service Use

The Service may automatically collect certain information about how you and your device interacts with the Service, including: when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes:

• Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called 'crash dumps'), and hardware settings).

For more details, visit the cookie notice of the Service.

Depending on how you interact with us and the Service, we use your personal information to:

• Provide, activate and manage your access to and use of the Service;
• Process and fulfil a request, order, download, subscription or other transaction;
• Provide technical, product and other support and to help keep the Service working, safe and secure;‍
• Enhance and improve the Service and our other products and services and to develop new products, services and benefits;
• Offer you customised content and other personalization to make the Service more relevant to your interests and geography;
• Respond to your requests, inquiries, comments and concerns;
• Notify you about changes, updates and other announcements related to the Service and our other products and services;
• Deliver targeted advertisements, promotional messages, notices and other information related to the Service and your interests;
• Provide you with promotional messages and other information about products, events and services of ours, our affiliates and third parties such as sponsors;
• Invite you to participate in user testing and surveys;
• Identify usage trends and develop data analysis, including for purposes of research, audit, reporting and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance, or in other ways pursuant to a customer agreement; and/or
• Comply with our legal obligations, resolve disputes, and enforce our agreements
• If you are an administrator of an organisation with a subscription to the Service, we will use your details to communicate with you about your organisation’s subscription and related services. If you supply us contact information of your colleagues, we may contact those individuals with communications about the Service that may include reference to you.

4.1 Your Organisation

If you access theService through your organisation, your personal information and certain usage data gathered through the Service may be accessed by or shared with the administrators authorized by your organisation for the purposes of usage analysis, access management and compliance, cost attribution and departmental budgeting.

4.2 Our Group Companies and Service Providers

Depending on the Service provided, we share personal information with:

• Our affiliates, trading names and divisions;
• Our service providers, suppliers, agents and representatives, including but not limited to, payment processors, customer support, email service providers, IT service providers, mailing houses and shipping agents;

To process the information as necessary to provide the Service, complete a transaction or fulfil your request or otherwise on our behalf based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures.

4.3 Your Choices

We share your personal information with our affiliates and with sponsors, joint venture partners and other third parties, including entities for which we are acting as an agent, licensee, application host or publisher, that wish to send you information about their products and services that may be of interest to you, as determined by your choices in managing your communications preferences and other settings. The Service may let you post and share personal information, comments, materials and other content. Any such contributions you disclose publicly may be collected and used by others, may be indexed by search engines, and might not be able to be removed. Please be careful when disclosing personal information in these public areas.

4.4 For Legal Reasons

We also will disclose your personal information if we have a good faith belief that such disclosure is necessary to:

• meet any applicable law, regulation, legal process or other legal obligation;
• detect, investigate, and help prevent security, fraud or technical issues; and/or
• protect the rights, property or safety of Studiospace,our users, employees or others;

and as part of a corporate transaction, such as a transfer of assets or an acquisition by or merger with another company.

You can customise and manage your communications preferences and other settings when you register with the Service, by updating your account features and preferences, by using the “opt-out” or unsubscribe mechanism or other means provided within the communications that you receive, or by contacting us. We reserve the right to notify you of changes or updates to the Service whenever necessary.

6.1 Your Account

The Service may allow registered users to directly access and review their account information and make corrections or updates upon login at any time. Keeping such information up to date is solely the responsibility of the user. Registered users may also close their account directly through the Service or by contacting the Service’s customer support.

6.2 Your Rights

You have the right under privacy and data protection laws, as may be applicable, to request free of charge:

• access to and correction or deletion of your personal information;
• restriction of our processing of your personal information, or to object to our processing;
• and portability of your personal information.

If you wish to exercise any of these rights, please contact us on dpo@studiospace.com

We will respond to your request consistent with applicable laws. To protect your privacy and security, we may require you to verify your identity. 

Access to personal information that Studiospace gathers from public records and other sources to supply to organisations is subject to applicable laws and our processing notices.

We retain your personal information for as long as necessary to provide the Service and fulfil the transactions you have requested, or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements. If you access the Service through a subscription administered or sponsored by your organisation, we retain your organisational contact details after the termination of your organisation’s subscription to continue to communicate with you.

We do not knowingly collect information from children under the age of 18 or target the Service to children under 18.

We use a variety of administrative, physical and technical security measures to help safeguard your personal information.

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Your personal information may be stored and processed in your region or another country where Studiospace service provider’s maintain servers and facilities, including (but not limited to) Australia, Ireland, the Netherlands, the United Kingdom, and the United States. We take steps, including through contracts, intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law.

When we collect from you any personal information within the scope of European data protection laws, we do so:

• where necessary to provide the Service, fulfil a transaction or otherwise perform a contract with you or at your request prior to entering into a contract;
• where necessary for our compliance with applicable law or other legal obligation;
• where necessary for the performance of at ask carried out in the public interest;
• where applicable, with your consent; and/or
• as necessary to operate our business, protect the security of our systems, customers and users, detect or prevent fraud, enable our customers to comply with legal obligations, or fulfil our other legitimate interests as described in the “Information We Collect,” “HowWe Use Your Information” and “Sharing of Your Information” clauses above, except where our interests are overridden by your privacy rights.

We will update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. If we make any material changes, we will provide notice through the Service or by other means.

If you have any questions, comments, complaints or requests regarding this privacy policy or our processing of your information, please contact us on dpo@studiospace.com or in writing:

Data ProtectionOfficer

StudiospaceTechnology Ltd

21 Belvedere Drive

London, England SW19 7BU

United Kingdom 

You may also lodge a complaint with the data protection authority in the applicable jurisdiction.